FLORIDA ASSOCIATION FOR NUCLEATION AND CONVENTIONS Minutes of Meeting Sheraton Tara Hotel - Framingham, MA (Boskone) February 14, 1999 (Continuation of Meeting from November 15, 1998)
Meeting Called to Order at 4:15PM
Joe Siclari - Chairman Gary Feldbaum Melanie Herz - Secretary Ben Yalow Member-at-Large - Judy Bemis Laurie Mann Member-at-Large - Edie Stern Mark Olson Tony Parker
Joining meeting via IRC: Mal Barker, and Jack Weaver
Absent Members: Becky Peters, and Tom Veal
* The minutes of the November 1998 meeting was circulated among the FANAC members present.
* Dues for 1999 were received by Becky Peters from Mal Barker as reported in the minutes from November 1998. Secretary Melanie Herz then reported she had received dues from Judy Bemis, Tony Parker, Mark Olson, Tom Veal, Edie Stern, and Joe Siclari. Melanie also reported that Ben Yalow believed he had submitted his dues earlier in 1998. He asked that Melanie verify this with Becky Peters. Melanie agreed and will contact Ben if there is a discrepancy. Dues were also received later from Laurie Mann. Gary Feldbaum will submit his dues shortly. [[Ben -- Becky said she had only one check for you in 1998. It was for the 1998 dues. You must have been late and thought they were for 1999.]]
Ben Yalow made a motion to approve the Officers Reports. Laurie Mann seconded the motion. Motion was voted on and passed.
Election of Officers - Mark Olson
Mark Olson reported on the nominating committee and provided the following Slate of Officers for 1999:
Joe Siclari - Chairman Melanie Herz - Secretary Becky Peters - Treasurer Member-at-Large - Judy Bemis Member-at-Large - Edie Stern
A motion was made by the Nominating Committee to elect by acclamation this Slate of Officers. The motion was seconded, voted and passed.
Insurance Update - Gary Feldbaum
Gary Feldbaum reported on the claim of liability against MagiCon, Inc. [[FANAC]] The claim, "Jessica Steffee vs. MagiCon, Inc was now closed. A motion to dismiss was granted by the Judge who presided in the case. The appeal period was also over therefore the matter is now closed.
Servicemark Status - Mark Olson
Mark Olson reported on the status of the MagiCon and FANAC Trademark issue. WSFS Trademark Attorney Harold Gell was retained to research the servicemark issue. As reported in the November 15, 1998 minutes, we will continue to move forward on the MagiCon servicemark but not the FANAC servicemark. (Secretary note: Minutes of the November 1998 meeting will reflect the same information). Mark will follow-up with Howard Gell. <<ACTION
Web Site Status - Joe Siclari
Joe Siclari reported on the web site by providing details that were very encouraging. The following information was reported:
* Organization of Fancy III has begun. Several well known SF Fans (Richard Lynch, Dick Eney, Gary Farber, Ned Brooks, Dave Langford, Ted White, Martin Easterbrook, Greg Pickersgill, Kees Van Toorn, Jerry Kaufman and others) have been contacted and agreed to discuss and create new entries for this project.
* Jack Weaver agreed to set up an separate archival web site for FANAC e-mail in the event the computer crashes and information is lost. <<ACTION
* Photos on the web site were increasing steadily. Several new updates have been scanned. This is recurring on a continual basis.
* A book of conventions/clubs for archival information is being developed for the web site. This would be used to provide historical facts about various conventions and clubs. Jack Weaver will set up a link on the web site. Judy Bemis agreed to create categories. A question was raised about this web link and whether or not unfavorable quotes from fans was appropriate. A suggestion was made to discuss this issue on the bounce. No additional information was discussed.
* Discussion occurred "Fan History for Sale" - offering links on the web site as classified ads to only people we know. Anyone with fanhistorical publications (reprints, histories, etc.) to sell could publish the fact with us. The consensus of the members present was this was a good idea. No additional information was discussed.
* A brief discussion occurred on Plokta, a Fanzine. We have it on the site. It includes Mike Scott, Steve Davies. The question is could we mirror Plokta News Network. They are not doing CGI but are using Perl Scripts. This discussion was placed on hold and will be discussed offline on the bounce.
* Joe reported on a combined Fanzine database, the Master Fanzine Checklist. He reported that our web site could merge fan databases from Rob Hansen's British Database, Greg Pickerskill's, and his own. This idea was favorably received. <<ACTION [[This is now in progress. We have settled on a specific format and information for the Checklist. I have sent my list which is nearly 11,000 issues to Jack. Greg Pickersgill has agreed to adjust his list and send it hopefully within a month. Mike Scott has agreed to write a program to adapt Rob Hansen's list of all British zines to the 1980's. I have also written to Bruce Pelz, Nigel Richardson and Peggy Rae Pavlat for permission to use lists they have.]]
* Laurie Mann reported that she had added more information to the web site in recent months.
Jeff Schalles, Reimbursement
Joe Siclari report that Jeff Schalles has had photos professionally scanned onto CD from the 30's and 40's. These are very high quality photos. Jeff asked if he could be reimbursed for the cost of this small project.
Ben Yalow made a motion to reimburse Jeff Schalles, $100 for the cost of scanning photos for the Fan History Project. Laurie Mann seconded. A vote was taken by the members present and the motion passed.
The secretary will inform Becky Peters to write a check and send it to Jeff Schalles. <<ACTION
Laurie Mann reported that Nancy Tucker and Howard Devore would like a formal relationship between Timebinders/FANAC and Oral History society. They looking for publicity and volunteers. They also want a page on our site which Laurie agreed to handle.
A motion was made by Ben Yalow to allow the SF Oral History Society to have a web site on the FANAC Web Page. The Motion was seconded by Laurie Mann. A vote was taken by the members present and the motion passed.
Rob Hansen's Who's Who in Fandom.
Discussion occurred on Rob Hansen's Who's Who in Fandom. Rob is considering giving this up. Joe would like to suggest that we try to adapt this to another form based set of information so fans can get on line and input their history. <<ACTION [[Joe has written to Rob Hansen about this.]]
Discussion occurred about FANAC, Inc receiving contributions and providing receipts for IRS purposes. Gary wrote up a basic receipt statement that would cover this. Standard forms will be created by the secretary and used whenever contributions are received. <<ACTION
Joe Siclari gave a summary of the membership discussion which had been on the bounce the past several weeks. His intention was to suggest a new membership structure now that FANAC, Inc was growing . His proposal to change the current structure is outlined below:
Membership in FANAC, Inc is open to anyone. Three levels would exist: Subscribing, supporting and voting. A subscribing member would pay nominal yearly dues ($10-15) and would receive a newsletter. Supporting members would have the same dues, but they have to work on FANAC Projects. Also they get to vote. Voting members would be policy makers. They would pay dues, work and handle the club's administrative duties. We, the FANAC Board would extend the offer to join the organization. Regular active participation would quality a person to join the third level.
Discussion continued on the problems with subjective rules on memberships. There were mixed feelings among the members present.
Gary Feldbaum presented a second proposal. He said we should use the convention model. Gary says people were at MagiCon without being in FANAC. Therefore he suggests a relatively small voting membership, and larger non-voting membership. Gary is also suggesting membership in the FanHistory project, which is separate from FANAC,.
More discussion followed..... It was agreed among the members present that Gary's convention model suggestion was sound.
Mark Olson suggested Joe Siclari and Laurie Mann be part of a membership committee to look for the two or three key people to add to the FANAC board this year. They agreed. <<ACTION
Joe also asked Mark Olson and Gary Feldbaum to write up a more specific proposal on the trustee (convention) model and put it on the bounce within the next month. <<ACTION
Meeting at this time had ran to 6:20PM, therefore a motion was made to adjourn.
Melanie Herz FANAC Secretary
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