Helen Steele, Division Head, Hall 4
The basic philosophy of the Intersection fan fair is simple: we wish to provide an area where socialising and programming can intermingle; where there are diversions and exhibitions generated and run by fans, for fans.
Bringing the Programme to You
Within Fan Fair, in conjunction with Programming Division, be hosting many programme items and linked events and exhibitions: workshops and lasertag could run hand in hand with haggis eating competitions, launch parties and malt whisky tasting.
Fan Fair will also be the home to many exhibitions, especially fan exhibits. The wall dividing Fan Fair with the Dealer Room and Art show will be brightened up by a scientific poster exhibition, fannish artwork, and, for those who want more active involvement (and a chance to get messy), a space for murals and graffiti. Fans with ideas for exhibitions are encouraged to contact us our minds are open and we have plenty of space to play with!
Integral to the Fan Fair is the Fan Programme Room and the Fan Lounge and Bar.
One of the features of the Fan Fair will be the Fan Market. The Market was conceived to complement the Dealer room and provide space for convention desks and fan dealers, at lower rates to reflect its less formal nature: while the dealer room will provide desks for the duration of the convention as well as security, the Market will be a more flexible, selling desks by the day and providing minimal security.
Food, Drink and Lounging Around
One of the primary functions of the Fan Fair is catering and social space. We shall be in liaison with the Exhibition Centre caterers to try to create a convivial and unique atmosphere especially, we wish to build upon our location: Scotland has a well-deserved reputation for hospitality and we want Fan Fair to reflect this culture. As well as food and drink emporia, we are planning to leave a lot of space free for relaxing and socialising, essential to all fans. The concept of Fan Fair is a new one to many, especially those from the UK and Europe, who may be more used to hanging around in bars separate from the rest of the convention: at Intersection we aim to bring a little bit of the convention to the you.
The Fan Market
The Fan Market is meant to complement rather than usurp the dealer room. It is a place for the fan groups, upcoming conventions and fan dealers to spread the word or to ply their trade at a more accessible price than the dealer room: sacrificing security for flexibility. Tables will be available for the duration of the convention or for single days only; can be booked in advance or booked at-con.
Booths are available to fan groups at additional cost and can include a door for extra security if required.
If you needs something other than tables or booths, please write to us and we will contact you and attempt to cater for individual needs.
Con desks will be dealt with as Fan dealers and will be located in the Fan Market. If you require more than one table, or if you wish to do something more than just man a table, space may be available. Please contact us (see later) for more details.
The Dealers Room, not Fan Market, is the place for professional dealers, for example book shops or prozines. If you are interested in the Dealer Room please contact the Intersection main address (see later), marking your envelope or email for the Attention of Dealer Room.
Booths are available with or without door, for professional or fan exhibitors. Professional exhibits are classed as those companies wishing to promote products rather than focus on direct selling to members (For charges please see the section below Current Prices). Fan exhibitions will be dealt with on a individual basis. In either case, please contact Fan Fair at the address below for more information.
Current prices (all prices include VAT)
Fan1 day whole con 1 table (6 x 26) £5 £20 Booth £120 Booth with door £220
Professional Exhibitorswhole con Booth £200 Booth with door £300
There will be a performance area within Hall 4 available free to fan groups or individuals. Adjoining a cafe bar it will be particularly suitable for flexible items which do not require fixed seating or equipment, such as short theatre pieces or games, whether planned in advanced or on the day. If you think you might be interested in using the performance area then please get in touch for further details. Bookings to use the area can be made in advance or on the day to the duty Hall 4 manager.
Meet the authors! Meet your favourite author over a coffee. Many published science fiction and fantasy authors attend the Worldcon and this is your chance to talk to them in a relaxed atmosphere.
Fan Room, Lounge and Fan Bar
A large area will be set aside for Fan Programming Room, a lounge area and adjoining bar. The Fan Programming area is being organised by Steve and Jenny Glover and they and the Fan Fair staff are working together to make the Fan Lounge and Bar a convivial place to drink, meet other fans and peruse fanzines. Whether you are a first time attendee or a long-standing fan we hope that we can cater for you all. The Fan Lounge will be adjacent to the Fan Market at the heart of the Fan Fair.
Science Programme will be also resident within Hall 4, holding a Contact game and organising a Science Poster exhibition.
Other areas within Hall 4
The main bar will also be within Fan Fair, as well as various food stands and cafes, offering a wide range of food and drink to cover a fair price range.
We will also play host to the site selection bid tables and selection area, information desks and part of the kids programme.
Fan Fair is adjacent to the Dealers Room and the Art Show.
Health and Safety
ALL electrical appliances which run on mains power, must be cleared by Intersection electricians before they are plugged in. Inspections will probably take place on the Wednesday, 23 August. Previous certificates or inspections will not be sufficient, due to SECC rules. Intersection reserves the right to confiscate unchecked electrical equipment for the duration of the convention, or in extreme cases to ask those involved to leave Hall 4.
Payment for Booths must be in advance. Payment for desks can be on the day but advance payment is preferred and priority will be given to those booking in advance. Cheques should be made payable to Intersection
Fan Fair is, by its nature, an open space and so Intersection cannot guarantee total security for fan dealers or exhibitors. However, there will be at least 2, and at most times 4, SECC security guards on duty at all times, as well as Intersection staff, including a duty Hall 4 manager and dedicated Hall 4 stewards.
If you think that you need further security, or need to leave goods at a stall overnight, then it is suggested that the dealer room is more suitable for your needs. It is expected that fan dealers and convention desks will either remove all of the property each night or staff their desks until the Fan Fair closes, After Fan Fair closes each night SECC security guards will patrol the area.
For further security outside the dealer room there are lockable booths available. If you have any worries, please ask.
Fan Fair and Hall 4 will be open from early morning to late night from Thursday to Monday. There will be limited opening during the Wednesday 23rd, predominantly to allow dealers and exhibitors to set up and for catering outlets to trade..
The Next Step
The more information we get, the easier it is for both you and us. Please let us know what you plan or want to do within Hall 4 and we will see what, together, we can do. If you have any questions, if you would like to book fan market tables or if you need further information about anything relevant to Hall 4 please feel free to contact:Helen Steele Division Head, Hall 4 email@example.com
Paul Treadaway Deputy Division Head (Fan Fair & Fan Market) firstname.lastname@example.org for further information on Intersection (including membership and dealer room information) :Intersection Admail 336 Glasgow UK G2 1BR email@example.com
Intersection PO Box 15430 Washington DC 20003-0430 USA
ROUGH PLAN OF FAN FAIR
1 Fan Bar & Lounge
2 Fan Programming Room, lounge and science programming
3 Performance area, cafes, poster wall and graffiti wall
4 Main bar and extra exhibition space
5 Kaffee Klatch area and coffee bar
6 Fan Market
7 Main Exhibition area, Site selection and Bid tables, extra catering