Aug. 29 to
Sept. 2, 2002
ConJosé has negotiated a corkage waiver with the Fairmont so as to allow room parties to take place. Corkage waivers have not been negotiated with the others hotels. That means that if you try to hold a party in another hotel you will be expected to pay the hotel to do the catering. Please do not assume that you can get away with holding parties without telling the hotel. Parties, by their nature, tend to be noisy and therefore easily found, and we do not want you to get thrown out of the hotel.
If you want to have a party, you must have a room in The Fairmont.
If you're subletting your suite please make sure this information is passed along to those people as well.
ConJosé Party Guidelines
The Fairmont hotel is the "party" hotel. Because of the layout of the suites, parties are only allowed in the party wing of the old building. The floors that have party wings are floors 3, and 9 through 20. The party wing is on the side of the elevator lobby that includes rooms xx01 to xx06 and xx27 to xx32 where 'xx' is replaced by the floor number. The elevator lobby serves as the transit area and a sound buffer between the party wing and the quiet wing. Due to this please, if you see people out in the hallways or elevator lobby, invite them into your party to help keep the hallways clear.
Parties are not allowed in the quiet wing of the floors that allow parties or lower floors of the old building. The new tower of the Fairmont is also designated as a quiet area, so please be considerate of others.
You and the hotel:
Convention Operations will be the primary interface between our members and the hotel. If you need something, please contact them. If the hotel has issues concerning your party, Convention Operations will be the convention's liaison with them.
Please DO NOT heat food in the rooms. Rooms in most hotels including the Fairmont are equipped with heat sensors and setting them off WILL set off the sprinkler system.
An example from Kurt C. Siegel, our Safety Officer:
You will be responsible for any liquor served at your party. It is illegal to serve alcohol to minors unless you are their parent, and it is up to you to card your guests. The minimum drinking age in the US is 21.
ConJose will sell ice at a cost of around $8 per 40 lb bag. This is for the convenience of both people hosting parties and for people who are not - if parties get their large supplies of ice through the convention, the hotel will not run out of ice for those who are using lesser amounts. Ice will be available starting Thursday evening and running through Monday. We'd appreciate it if you order ice at least one day in advance; best would be to place your order for the entire convention on Wednesday or Thursday after you check into your room.
To order ice head down to ConJose Convention Ops in the Fairmont, pay them your money (cash or checks only - sorry, no credit cards) and fill out an ice chit stating how much is needed. Ice will be available for pickup after 6 PM each day. You will need to fill out a separate chit for each day.
Two 40 lbs bags of ice (80 lbs) will be enough for most parties.
A note about bathtubs:
The hotel has requested that coolers or keg buckets be used to hold the ice. These can be placed in the bathtubs in order to conserve space but you should still take steps to protect the bathtub from rubbing by the container. In order to protect your tub, line your bathtub with something soft (towels are good) and then with something nonporous (trash bags are good), then adding your ice and soda. When dumping the ice containers please be careful to keep the towels under the location where you are pouring to prevent accidental scratching of the tub. It is important that the bathtub be left in the same or better condition than when you first checked into the rooms.
Part of keeping the staff happy is tipping; their salaries are figured with the assumption that people will tip them. So tip generously and often. This will improve your personal service and the service level to the whole convention. Suggested tips are $1.00 per bag to the bellman, at least $2.00 per day per bedroom and $15.00 per day per parlor for the maids. If you leave a mess for the maids, more money will help as they clean it up. yes"> If you create a spot on the rug, at least $5.00 is appropriate for the care and tending needed to clean each spot.
Other things to consider:
Cleanliness is very important. The hotel is not our house so please be considerate and be more careful than you would at home about messing things up. If you have a big party, we encourage you to bag most of your own trash. yes"> Yes, the maids are there to clean up but if they only need to vacuum, make up beds, and other general cleaning that will help them get through their designated floors within something close to reasonable time, allowing them to take care of everyone. And if we keep the maids happy everybody wins.
Remember, if your room is damaged during your stay YOU ARE RESPONSIBLE to reimburse the hotel for fixing that damage. A nice tip will go a long way toward making sure the room is in top condition when you leave it.
It is prudent to plug all appliances into the GFI outlet of the bathroom that services the hair dryer. It is also prudent to use a construction grade heavy-duty power cord (15 amps). Per the National Electric Code, in the past hotels used 10 amp circuits. Which is why there are now dedicated outlets for hair dryers (as well as for GFI ground fault interruption electric shock protection).
If you have any other questions please send e-mail to firstname.lastname@example.org. We will work to get you an answer to your questions as soon as possible.
Enjoy, and we look forward to seeing you at ConJosé!
RESOURCES FOR PARTIES
Downtown San José
Brokaw and Oakland Rd
2201 Senter Road
Smart and Final
2065 El Camino Real
2205 El Camino Real
65 N San Pedro
33 E San Fernando
14800 Camden Avenue
4175 Stevens Creek Blvd
Tied House - (Micro Brewery)
Gordon Bierch - (Micro Brewery)
Beverages and More (Discount Liquor Store)
4175 Stevens Creek Blvd
Orchard Supply Hardware
Trader Joe's - (Specialty Food Store)
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